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Ruth Kaufman - Award-Winning Author and Romance Writer

Ruth Kaufman is the author of My Life as a Star, My Life as an Extra, My Once & Future Love, The Bride Tournament, Follow Your Heart, At His Command and other books.

Do what you say you will

November 14, 2013 By Ruth Kaufman

If you say you’re going to call or communicate with someone, complete a task or be somewhere by a certain time, follow through. The other person or people are counting on you.  Respect the bond of your word and other people’s time.  Don’t let them or yourself down.

Perhaps co-workers need your part of project or information so they can move forward with theirs in a timely manner. Maybe your significant other, family member or friend is waiting for you to let them know when you’re available so you can get together.  Perhaps they juggled their schedules to do whatever was agreed upon, but you were late.

I took an acting class in which one topic was professionalism, including punctuality.  Yet we’d start late if someone hadn’t bothered to show up on time.  I’ve also been at rehearsals that fellow cast members couldn’t make for one reason or another.  Their absence makes blocking, dancing and running scenes without them and then catching them up harder for everyone else.

Why do one or two people get to hold up others?  As Spock said, the needs of the many outweigh the needs of the few.  I believe meetings, rehearsals, gigs, etc. should start when scheduled to respect the time and other commitments of those who did arrive as scheduled.       

Some voiceover scripts take longer to be vetted by the client than expected, leaving me with less time to record than expected.  The client’s delivery date can’t always be extended, so I may have to work faster.

Of course there can be extenuating circumstances.  People might sick, for example.  Some blame weather or traffic.  That won’t fly with Chicago casting agencies or production companies. They don’t want to hear that traffic was bad or parking was hard to find. They expect talent to leave earlier.

Do your best to do what you say you will.   

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Surprise!

November 8, 2013 By Ruth Kaufman

Feelancers never know when the phone will ring or they’ll get an email asking for a quote or offering work.  We just go about our business, completing projects already on our plates or prospecting for more.  But we’re always hoping more work comes in.  

For actors, suspense for a gig can last days or weeks. In addition to auditioning (and waiting to hear about a callback, or having a callback and waiting while not thinking about waiting for the call that we got the job or the shoot date to pass) or quoting our rates for projects when we may not know when the shoot/recording date(s) will be, we also get put on check avail and hold (or “on ice”).

Check avail means a client may want to book you on a certain date.  I got one yesterday for a VO job in the suburbs tomorrow, but I don’t know exactly when I’ll hear if I’m doing it or not.  For almost a week, I’ve also been on hold for three days this month for an on-camera industrial for a major corporation, and have been told I’m one of two finalists for the role (I don’t know how many auditioned). 
 
That agent has called a couple of times since.  When I see their number in Caller ID, I think they’re calling to let me know one way or the other.  But it’s been about something else.

If I happen to get something else for one of those days, the corporation gets first refusal.  I have to contact the agent before committing to the second opportunity.  This leads to more suspense, wondering if #1 will release me or book me, and what either means for #2.

Even if I don’t get the gigs, check avail and hold means more client interest than an audition or a callback.  There’s a chance the client will want me for a future project, and it’s good for staying on the agent’s radar and reminding them you can do that kind of work. 
 
So I don’t sit by the phone and keep wondering when I’ll find out, though there’s nothing I can do to make it ring, I focus on other tasks.  A watched pot will never boil and all that.  But knowledge is power, as, IMO, is knowledge of my schedule and whether I’m working for a client or not on a given day, especially when the potential job is only a day away…. 

 

 

Filed Under: Uncategorized

I don’t care

October 31, 2013 By Ruth Kaufman

Some days your (or friends or family member’s) first world problems could get you down, especially when it rains and they pour. Instead of getting frustrated and worrying, I’m going to be a duck and let the literal and virtual rain roll off.

Say something breaks and you need to stop everything to get repairs in the works.  Don’t bemoan the issue. Take steps to get it repaired and move on.  When your work calendar is filled with tedious administrative tasks and follow up rather than creative and entertaining projects, don’t procrastinate. Make yourself do those pesky items so you can feel good about checking all of them off your list. Remind yourself that auditions, opportunities and/or jobs can and will come at any time.  Dwelling on the negative, as they say, doesn’t empty tomorrow of troubles but drains today of strength.

Continue to put irons in the fire. Reward yourself with a short break to do something you enjoy. Vent (briefly) to a supportive friend, if needed. Look forward to things that make your day, such as fun social activities, catching up with TiVo, and/or reading.  If you can, schedule a massage or facial to help you relax while doing something good for yourself.

As I write this, the sky is clearing and brightening.  Really!

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Ebb and flow

October 24, 2013 By Ruth Kaufman

Feelancers control how many outgoing self-marketing things they do in a given week, but they can’t control the number and timing of incoming opportunities. Some weeks I may have only one audition via a talent agent, no clients offering work, no work already scheduled. My head may know that’s just part of the ebb and flow of the Gainfully Unemployed (aka self-employed), but occasionally my heart still stresses out when the phone’s not ringing and the inbox is empty.

Last week was super slow….only one incoming audition, no jobs. Although I always submit at least a few auditions to pay-to-play sites, Actors Access, Casting Networks and/or Craigslist, I don’t keep close track of those because they can be like throwing spaghetti at a wall.

Slower weeks yield time to catch up on administrative tasks, such as following up on a couple of unpaid invoices, and, of course, more self-marketing. And to attend networking events and/or learn more about the industry. Last week, I went to a recording studio’s party, a reception for and the actual all day film summit.

This week, I’ve had 8 auditions so far, a VO job from a pay-to-play site (and the client didn’t ask for any revisions), and another from a new, possibly ongoing, client.

There can be benefits even when I don’t get the outcome I’d like. One on-camera audition was cancelled (fortunately I hadn’t prepared for it), but there was communication with a talent buyer, so I know there was interest in seeing me. I was on hold for two radio spots I didn’t even audition for, showing interest on the part of the producer who submitted me and the potential client.

Most actors I know also work for free on occasion, to expand their repertoire and/or hope for an addition to their demo reel, have fun, make new contacts, help a friend and/or increase exposure.  I pick and choose such projects carefully, because they can take a lot of time and/or end up conflicting with paying projects. I fit in a short filming session for an Internet video project and three rehearsals for two upcoming stage shows.

Since I have to finish editing two of this week’s auditions, back to work!

Filed Under: Uncategorized

My kind of town…

October 21, 2013 By Ruth Kaufman

…Chicago is. There are just so many things to do and see, from theatre to events, and so many great restaurants in this beautiful city that some weekends burst at the seams. 

Friday was an art show at Intuit (which managed to snag the great domain, art.org), followed by a tasty Italian dinner. Saturday began with Draw Like Darger, part of Big Draw Chicago. I wish I could have made it to some of the other BDC events, but this one was wonderful and so well-organized. We selected squares with images of Darger’s drawings and were encouraged to combine elements rather than copying each square.  Using tracing paper, we outlined people, butterflies, flowers, etc., to create our drawings, then brought them to life with colored pencils.

Open House Chicago, offering access to and tours of many buildings and homes, was also this weekend. After I whisked off to a student film audition, we went to two near DLD, then saw a friend in a short play produced by another friend. After that was the VIP Reception for the Film + Media Summit, which was at the vast Cinespace Studios.

Sunday I went to the Summit, and enjoyed seeing friends, panels with industry experts and networking opportunities. My favorite was a talk by Lance Weiler on transmedia. He’s involved in so many amazing projects, it’s mind boggling. I had to leave early to go to a rehearsal in the suburbs for a play next week. This was our first staging with the entire cast and musicians. Then a delicious dinner at a bar/restaurant near me I’d never been to before.

Next weekend’s calendar is already filling up…

  

Filed Under: Uncategorized

The cost(s) of health and other insurance

October 10, 2013 By Ruth Kaufman

One thing I miss about gainful employment is company provided health insurance.  Not only was it reasonably priced at the time, decisions were easier.  Now the GU and GE have so many more decisions to make.  And for some of us, more to pay?

So much is being written about Obamacare/The Affordable Healthcare Act and how it may or may not benefit the insured.  I’ve gotten several letters from my current insurance company, but have been waiting to pay attention to them until some of the hoopla dies down and the new ACA websites work better.  We may get more or less coverage than we had, but at what costs?

Premium costs may be clear.  But because the prices of treatments are not, even with my and some friends’ current insurance, who knows how much we’ll actually have to pay out of pocket, if, say, we need minor surgery?  How can we prevent those unpleasant surprises when bills arrive?

The time, energy and often frustration individual consumers spend to figure all of this out are also costs.  There are costs to businesses to implement new laws –from employers to all of the exchanges and companies providing insurance. 

I recently switched my condo and auto insurance after finally getting one of those quotes purporting to save me money.  Lo and behold, it did.  But it took me some time to be sure I was getting the same coverage.  The change seemed to go smoothly.  Until my former insurer didn’t respond to my cancellation request.  (When I followed up, they didn’t even ask why I was cancelling.)  Then the new insurer sent follow up papers I found confusing, with not much time to respond upon threat of the new policies being cancelled.

We are at the mercy of insurance companies and their policies.  I’d like to feel like a valued customer vs. a number.  With so many changes, so many deadlines, can that happen? 

Filed Under: Uncategorized

Ding Dong! The Witch is Dead.

October 3, 2013 By Ruth Kaufman

Hard to believe, but this is my 25th year performing in The Bar Show, The Chicago Bar Association’s original parody musical revue written and performed by talented lawyers. And I’m the chair of the 90th annual production, THE MERRY OLD LAND OF LAWz, which runs December 4-8th.
The Bar Show’s not just for lawyers. It’s for anyone who is interested in the news, current events, celebrities and life in general.  Who wouldn’t want to see Governor Quinn opine about same sex marriage to the tune of “Ding Dong! The Witch is Dead?” Hear Lisa Madigan and Deb Mell sing “A Dad Like That” to “A Boy Like That” from West Side Story? 

What will The Bar Show’s creative team do with Robin Thicke’s “Blurred Lines” and Macklemore and Lewis’s “Thrift Shop?” Plus we’ll have parodies of songs from popular musicals such as Wicked and The Sound of Music. Casting is underway, and rehearsals start soon.

More than 60 attorneys will dance and sing under the direction of Jeff Award-winning Marla Lampert. My favorite roles include the difficult chair dance in “Rahm Emanuel, the Favorite Son,” My favorite number that I wasn’t in is “Pay Miserables.”

To buy tickets and see highlights of previous shows, visit The Bar Show at www.barshow.org.

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Improve your concentration

September 26, 2013 By Ruth Kaufman

I have a major scene involving some research and new characters to add to a manuscript thanks to an editor’s suggestion.  Ideas and approaches have been churning in the back of my mind, but it’s time to get this scene written and the revised manuscript off to the editor.  

I’m a morning person, and think better and faster before dinner.  So I like to work 9 to 5 ish, in big blocks of time.  I don’t do as well with 15 minutes here or there, unlike some writer friends who can produce an entire scene in their SUVs while waiting to pick up their kids from soccer or ballet.

Others may find their minds work better in the evening, but social and family plans may keep pushing projects off. 

Some prefer to work in total and uninterrupted silence (me), others find certain kinds of music help them focus.  There are times I can get a lot done in a Starbucks.  Other times, the music, chatter and even noise from the cappuccino machines and blenders are disruptive. 

I need to get in and stay in the zone.  Once I’m distracted by, say, a phone call, it’s harder to return to quality concentration. 

How can you make the most of your most productive hours?  First, you need to know when they are.  Second, list things that keep you from doing your best work.  I don’t like little projects–emails I need to return, auditions that are due soon–hanging over my head.  So I clean my desk before tackling larger projects…though some experts advise the opposite.  Exercising and eating a good, healthy meal vs. a heavy one help me feel on top of my game.  Consider working with a friend to reinforce each other’s goals and help keep your noses to the grindstone.

Some days it’s easy.  Others, like the beautiful fall days we’re having in Chicago or when a friend wants to go to breakfast or lunch, it’s more of a challenge to put in what I consider to be enough hours.

FOCUS

Foods for Better Concentration

Huffington Post: 13 Ways to Improve Concentration on the Job 

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Juggling & plate spinning

September 19, 2013 By Ruth Kaufman

Some weeks being a feelancer is akin in certain respects to being a juggler and a plate spinner.  Not only do I have to keep my eye and focus on many balls in the air, I have to run down the line to make sure my plates are still spinning.  If I drop a ball or a plate falls, I could lose income and disappoint a client/agent/casting director and myself.

I want to juggle more balls, spin more plates… but what’s the tipping point?  I can’t know when another ball will get thrown at me.  Work and auditions seem to have a shorter lead time than they used to, and we’re asked to keep more days open when we audition…   For example, a project I’m auditioning for this week needs two weeks of availability in October.  And tomorrow was open on my calendar.  I’d planned to take care of assorted details and finish judging a writing contest.

I just got called by a client who may want me to work tomorrow for a couple of hours in a location TBA. Great!  It’s not confirmed, however, and I don’t know when it will be.  And I was just asked to be on a call this afternoon.  Ok.  Now I need to juggle and spin faster so I can still get the work done I’d allocated to those times. 

Then again, sometimes I can’t do it all, even if I want to.  Sometimes I have to say no, though I’d like to do another job or help out this or that committee or organization.  I was asked to do a film Saturday in Milwaukee, but wouldn’t have been done in time to be back in Chicago for a previous commitment.   

Having so many balls and plates is exciting.  I have to focus on that, and let any stress go.

 

Filed Under: Uncategorized

Priorities, priorities

September 13, 2013 By Ruth Kaufman

Everyone needs to prioritize daily, weekly, and monthly tasks.  Some do it well, while others rationalize and justify poor choices.  Many sites offer advice, such as making a to do list, then ordering tasks by importance.  Or ways to break down large projects so we can meet our deadlines.

Do we let our emotions, heart or mind rule our time management?  Do we ask for extensions and still scramble to finish because we’ve let, say, social or online activities trump work? 

Some days, projects just take longer than we anticipate, through no fault of our own.  Doctor appointments, meetings, film shoots then leave fewer hours in a day we can work.  For an actor, fitting in a haircut before a big audition or after a shoot (couldn’t get it cut before because it had to be the same as at the callback) can take a chunk out of a day.  Or jobs or auditions can pop up or are rescheduled, taking priority over other things we’d planned.

Occasionally pressure to get stuff done competes with sleep or necessitates canceling or postponing social events.  I woke up before 4:00am this morning, mind already filled with time-sensitive tasks.  The satisfaction of checking many items off of my list before 9:00am tastes as good as morning coffee.  Perhaps I’ll need more caffeine to stay awake to enjoy my evening…

LifeOrganizers.com
Time Management Guide
Mind Tools

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